Constitution

This Constitution was adopted July 1997 and this copy includes the amendments agreed

June 2000, December 2001, June 2002, June 2008 and July 2013

**********************

1. NAME

The name of the club shall be Holyhead Hotspur Peibio Youth Football Club and its headquarters shall be at the Oval, Holyhead. The Club motto shall be: Parchu pawb, ofn neb (respect all, fear none).

2. OBJECT The object of the club shall be to play, promote and encourage the game of Association Football in Holyhead, consistent with the furthering of equal opportunities for all.

The club is a NOT FOR PROFIT organization and will channel whatever resources it can into providing healthy recreation for its members.

3. FINANCIAL YEAR AND DISSOLUTION PROCEDURESThe financial year of the club shall end 30th June in each year to which day the accounts of the club shall be balanced. The funds of the club shall be lodged at a bank or building society, or in any other method of investment, and all cheques, drafts etc. drawn on these accounts shall be signed by any two authorized signatories. In the event of the club ceasing to exist, any assets at the time of dissolution shall become the property of a suitable charity as determined by the outgoing committee. No members shall obtain any assets from the club.

4. AFFILIATION

The club will be affiliated to the Football Association of Wales, the North Wales Coast F.A. and the Anglesey Junior & Youth Football League. The committee is to be aware of the above and is to abide by the rules and regulations at all times, and to maintain and improve all aspects of the club in the interest of furthering football in this locality.

5. MEMBERS

a) The members of the club shall include Life Members, President and Vice Presidents

b) LIFE MEMBERS shall be those persons who have rendered singular service to the club and in particular any person who has served on the committee for a term of ten (10) years and they shall have the right to vote at any meeting.

c) VICE PRESIDENTS The committee shall be entitled to invite any person to become a Vice President upon receipt of a suitable annual donation but they shall not have the right to vote at any meeting.

6. OFFICERS OF THE CLUB

The Officers of the club shall consist of the Chairman, Vice Chairman, Secretary, Treasurer, Vice Presidents and Football Co-ordinators who shall hold office for one year and must be elected annually. All officers to be elected at the Annual General Meeting.

7. COMMITTEE

The committee shall consist of the Chairman, Vice Chairman, Secretary, Treasurer and at least another 4 members who shall hold office for one year. No member of the committee shall be associated with any other football club committee. The election of officers and the vacancies of the committee shall be from year to year but those retiring shall be eligible for re-election. The election of the committee shall be by resolution at the Annual General Meeting. Any members who shall for a continuous period of three (3) consecutive meetings fails to attend the meeting of the committee shall cease to be a member of such committee unless a satisfactory explanation is given to the other members of the committee.

8. VACANCIES ON THE COMMITTEE

The committee shall have the power to appoint a person on to the committee until the next Annual General Meeting if such a vacancy occurs. Any individual proposed must be voted in by a majority of the whole committee.

9. POWERS OF THE COMMITTEE

The committee shall have full powers to conduct and control the affairs of the club

a) Promote and organise activities for the welfare of the members of the club and/or benefit of the club funds.

b) The committee shall meet to examine the accounts and arrange the affairs of the club and/or benefit of the club funds.

c) The committee shall have full powers to borrow or raise or secure the payment of money for the purposes of or in connection with the proper purposes of the club, and for the purposes of or in connection with the borrowing or raising of such money to mortgage and charge the undertaking of all or any of the real and the personal property and assets present of or future of the club.

10. ANNUAL GENERAL MEETING

The Annual General Meeting of the club shall be held in the month of July in each year upon a date and at a time to be fixed by the committee for the following purposes

a) To receive from the committee a report sheet and statement of accounts for the preceding financial year.

b) To fill vacancies on the committee and appoint an auditor for the ensuing year.

c) To decide on any resolution which may be duly submitted to the meeting as hereafter provided.

d) Election of Chairman and Vice Chairman as per rule 6/7.

e) Election of Secretary, Treasurer and committee per rule 6/7

f) Election of Team Managers shall be the responsibility of the outgoing committee.

11. SPECIAL GENERAL MEETINGS

The committee may at any time for any special purpose call a special general meeting and they shall do so forthwith upon requisition in writing of any seven (7) members stating the purpose for which the meeting is required.

12 PROCEEDINGS AT GENERAL MEETINGS

At all general meetings of the club the Chairman and in his absence the Vice Chairman of the committee or that person appointed by the committee shall take the chair. Every member shall be entitled to one vote the Chairman shall have a second or casting vote.

13. AMENDMENTS

Any amendment to the Constitution must reach the secretary 14 days prior to the Annual General Meeting.

14. QUORUM

The quorum of any meeting shall be not less than 6 members of the committee. A motion shall be carried by a simple majority of those present and voting, except when a motion is a constitutional amendment which shall require a two-thirds majority.

15. INTERPRETATION OF RULES

The committee is the sole authority for the interpretation of the rules and regulations made thereunder and the decision of the committee upon any question of interpretation or upon any matter affecting the club and not provided for by rules and regulations made hereunder shall be binding subject to approval.

16. POSTING OF NOTICES

The Honorary Secretary shall be responsible for the posting of notices deemed necessary to the committee.

17. DISCIPLINE

The committee shall have the power to suspend or otherwise deal with any committee member, or playing member guilty of misconduct on the field of play or who is considered guilty of misconduct or any conduct contrary to the best interests of the club.

18. YOUTH, FEMALE AND SPECIAL NEEDS SECTIONS

The Youth, Female and Special Needs sections of the club shall have their own sub committees and finance separate from the senior committee.

19. YOUTH, FEMALE AND SPECIAL NEEDS SECTIONS MEETINGS

A representative from the senior committee may attend Youth, Female and Special Needs section meetings to assist and observe but shall have no voting power.

END

Dated July 2013